Privacy Policy

Contents

3D Gradebook Privacy Policy

COPPA Privacy Policy

Overview

3D Gradebook values your privacy. In this 3D Gradebook Privacy Policy ("Privacy Policy"), we describe how we collect, use, and disclose information that we obtain about visitors to our website: https://3dgradebook.com (“site”) and users of the 3D Gradebook application (“services”). It also describes the choices available to you regarding our use of your personal information and how you can access and update your personal information. The site and services are owned and operated by 3D Gradebook, PO Box 402, Orangeville, Utah 84537.

By submitting Personal Data (as defined below) through our site or services, you agree to the terms of this Privacy Policy, and you expressly consent to the collection, use and disclosure of your Personal Data in accordance with this Privacy Policy.

IF YOU ARE A PARENT OR TEACHER OF A CHILD UNDER THIRTEEN YEARS OLD, PLEASE CLICK HERE TO REVIEW OUR COPPA PRIVACY POLICY, WHICH CONTAINS IMPORTANT INFORMATION FOR PARENTS ABOUT HOW WE COLLECT, USE, AND DISCLOSE THE PERSONAL INFORMATION WE COLLECT FROM CHILDREN UNDER THIRTEEN YEARS OLD.

Summary of Key Points

  • We collect Personal Data from Teachers when a Teacher accesses and takes actions on our Site or Services, such as when a Teacher creates an Account. We also collect Personal Data from Teachers when a Teacher creates and posts content to his or her Account.
  • We collect Personal Data about Students that is provided to us by Teachers or Schools, such as their names, student assessment results and other evidence of learning. If a Teacher creates Student Access Portal on behalf of the Student, we collect limited Personal Data about the Student from the Teacher to establish the Portal.
  • We use the Personal Data we collect to provide Teachers, Parents and Students with the Services. For instance, we use Personal Data to enable Teachers to edit and manage their Accounts, to enable Teachers to load and share content including Assignment and Standard Details, and to enable Teachers to connect with their Students, Parents, and other Teachers. We also use Personal Data to enable Teachers, Parents and Students to access and view assessment results, evidence of learning, Assignment Materials, as well as all other features of the Services.
  • We share Teacher Personal Data with other Teachers through a PLC Portal depending on the Account settings. We share Teacher Personal Data with Students and Parents but limited to only the Teacher’s name.
  • We share Student Personal Data only in limited ways. We share Student Personal Data only with that Student’s Teacher(s) and Parent(s) and as expressly described in this Privacy Policy and our COPPA Privacy Policy.
  • We also share Personal Data of all users of the Sites, Apps, and Services with third parties (through APIs) but only for the express purpose of helping us to provide the Services.
  • We use cookies and other tracking and analytic technologies on our Sites and in our Services to track the use of our Sites and Services and to enhance the functionality of our Sites and Services.
  • We do not host third party advertisements on our Sites, Apps or Services. We do not provide Personal Data to third parties for their own marketing purposes.
  • For more information about your choices regarding your Personal Data, including how to access or modify your Personal Data, please see the section title “Your Choices Regarding Your Data.”

Contact Us

If you have questions about the privacy aspects of our Services or would like to make a complaint, please contact us at:

3D Gradebook
Attn: Legal
PO Box 402
Orangeville, Utah 84537
(385) 429-2710
jeff@3dgradebook.com

What Information Do We Collect About You?

We may collect Personal Data from end users affiliated with a particular school or other educational institution or organization (“School”) who are teachers or administrators (“Teachers”), students, which may include children under the age of 13 (“Students”), and parents or legal guardians of Students (“Parents”) as each uses our Sites, Apps and Services (any individual end user in one of these groups or all three collectively may be referred to as “you”). “Personal Data” means data that allows someone to identify or contact you, including, for example, your name or email address, as well as any other non-public information about you that is associated with or linked to any of the foregoing data. We may also collect Anonymous Data. “Anonymous Data” means data that is not associated with or linked to your Personal Data; Anonymous Data does not, by itself, permit the identification of individual persons. To the extent that Anonymous Data is linked with your Personal Data, we will treat it as Personal Data.

We collect Personal Data and Anonymous Data that Teachers, Parents and Students provide to us directly. We may also collect Personal Data or Anonymous Data automatically, through technologies used on the Sites, in the Site and in the Services, as described below.

Information We Collect Directly from You

Information we collect only from Teachers:

  • Certain areas and features of our Sites, Apps, and Services may require you to register for an account through which you can log in to access the Services (“Account”). If you register for an Account as a Teacher, we will collect your (1) email address and/or username and (2) a password.
  • We collect your first name and last name, email address, city and state in which you teach, school name, and school district to create your profile on the Site and Services (“Profile”).
  • If you choose to provide it, we may collect any feedback, testimonials or comments you may provide to us about your use of the Site or Services.
  • If you contact us via email to provide comments, feedback, or to request support for the Services, we may collect other types of Personal Data, such as your operating system and version, as applicable, your IP address, and other requested information.
  • We may also collect Personal Data at other points in our Sites that state that Personal Data is being collected.
  • We collect information about assignments given in class, including assignment name, due date, description, and link to materials. While we store these in our database, the Teacher retains all rights to their assignments and standards used according to federal, state, and local laws.
  • If you make a purchase on our Site or through our Services, we will collect all information needed to complete the transaction, including but not limited to your e-mail address and password, credit card information, and name on your credit card. For more information about payment processing, please see below.

Information we collect from Parents:

  • We do not directly collect any information from parents; however, the teacher may, at their discretion and with parental consent collect a Parent’s name, email address, and phone number. The email address is used to send reports to parents. Names and phone numbers are available only to the teacher to aid in communication with parents about relevant information regarding their Student.

Information we collect from Students:

  • We do not require Students to register for an Account to use the Site or Services. To log on to the Services, each Student is prompted to enter their email address (collected by the Teacher) and a unique and anonymous passcode that is controlled by the Teacher. Teachers may opt out of this student access portal if they choose.
  • We may collect a Student’s name, assessment information, and other information as directed by the Student’s Teacher or School. We limit the information we collect about Students to only that information necessary to provide the Service. We do not use the Student’s Personal Data for our own commercial purposes.

Information We Collect Automatically

At this time, we do not collect any personal information automatically. In the future, that may change as we grow and do more analysis of analytics. When that time comes, we will change this policy to reflect those changes.

Information About You That We Collect From Schools

  • If you are a Teacher, your School may provide us with your name and email address to facilitate your registration for the Services.
  • If you are a Teacher, your School may provide us with additional Personal Data to assist us in providing the Services to you and your Students.

Information We Receive from Third Parties

The Service allows you to access the Canvas API to add courses, students, standards, assignments, and assessment results from that platform. In order to use this access, the Teacher must input their Canvas Domain and API Key, which will be stored in our database. This service is optional.

We also use a third party to process payments. For more information, see the payment processing section below.

How We Share Your Information

We do not sell your personal information. We will disclose the Personal Data that we collect from you only as described in this Privacy Policy.

We may disclose Personal Data as follows:

  • Teacher Data. If you are a Teacher, we will share your name, email address, and assignment descriptions with (1) each Teacher’s individual PLC group, (2) the Students in their respective courses, and (3) the Parents of those students. The level of sharing is left to the discretion of the Teacher.
  • Student Data. We will disclose Personal Data of Students: (1) to each Student’s individual Teacher(s) and their Parent(s); (2) as directed by the Student’s Teacher(s) or school; and (3) as further described in our COPPA Privacy Policy. The Student’s Teacher(s) may share the Student’s scores, academic progress data or other academic information (“Academic Data”) with other Teachers.
  • Third Party Service Providers. We offer Teachers the opportunity to connect to Third Party Services who perform functions on our behalf and/or at the request of a school or district customer in order to: provide you with the Services that we offer you through our Site. These third party service providers are required not to use your Personal Data other than to provide the services requested by the Company. We will not disclose Personal Data to third parties for any purposes not described in this Privacy Policy.
  • Business Transfers. If we are acquired by or merged with another company, if substantially all of our assets are transferred to another company, or as part of a bankruptcy proceeding, we may transfer the Personal Data we have collected to the other company. We will notify you via email and/or a prominent notice on our Site of any change in ownership or uses of your Personal Data, as well as any choices you may have regarding your Personal Data.
  • In Response to Legal Process. We may disclose Personal Data in order to comply with applicable law, a judicial proceeding, court order, or other legal process.
  • To Protect Us and Others. We may disclose Personal Data where we believe it is necessary to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the safety of any person, violations of our Terms of Service or this Privacy Policy, or as evidence in litigation in which 3D Gradebook is involved.
  • No Disclosure to Third Party Companies for Marketing. As stated above, we will not disclose your Personal Data to any third party company for the third party company’s own direct marketing purposes.
  • Disclosure to Other Third Parties Only With Consent. Beyond the disclosures described in this Privacy Policy, 3D Gradebook will not disclose your Personal Data to any other third party without your consent to do so.

Our Use of Cookies and Other Tracking Mechanisms

Cookies: We use cookies to track information about your use of our Site or Services. “Cookies” are alphanumeric identifiers that we transfer to your computer’s hard drive through your web browser for record-keeping purposes. We may use both session Cookies (which expire once you close your web browser) and persistent Cookies (which stay on your computer until you delete them). Some Cookies allow us to make it easier for you to navigate our Sites and Services, while others are used to enable a faster log-in process or to allow us to track your activities but only as those activities relate to your use of our Site and Services.

Third Party Analytics: We currently do not use any third party analytics. If and when we decide to use them, we will revise this policy to reflect that change.

How We Respond to Do Not Track Signals: We do not currently respond to “do not track” signals from web browsers.

Payment Processing

For online payments we use the payment services of Stripe (https://stripe.com/). We do not process, record or maintain your credit card or bank account information. For more information on how payments are handled, or to understand the data security and privacy afforded such information, please refer to https://stripe.com/us/privacy.

Security of Your Personal Information

We have implemented a variety of security measures to protect the personal information we collect from loss, misuse, and unauthorized access, disclosure, alteration, and destruction. We protect your login information and the transmission of data using Secure Socket Layer (SSL) technology.

You should take steps to protect against unauthorized access to your password, phone, and computer by, among other things, signing off after using a shared computer, choosing a robust password that nobody else knows or can easily guess, and keeping your log-in and password private. We are not responsible for any lost, stolen, or compromised passwords or for any activity on your account via unauthorized password activity.

Your Choices Regarding Your Personal Data

You have several choices regarding our use of your information on our Services:

Accessing and Deleting Your Personal Information

  • You may edit or delete any of the non-required information from your Personal Data through the profile page in your Account on our Site.
  • You may request deletion of your Personal Data or your entire Account by us by using the contact information provided above, and we will use commercially reasonable efforts to honor your request.
  • Please note that copies of information that you have updated, modified or deleted may remain viewable in cached and archived pages of the Site for a period of time.

Marketing Communications

We may send periodic promotional or informational emails to Teacher users about 3D Gradebook services, products, or events. If you are a Teacher, you may opt out of such communications by following the opt-out instructions contained in the e-mail. Please note that it may take up to 10 business days for us to process opt-out requests. If you opt out of receiving emails about recommendations or other information we think may interest you, we may still send you administrative e-mails about your account or any Services you have requested or received from us.

Disabling Cookies

Most web browsers automatically accept cookies, but if you prefer, you can edit your browser options to block them in the future. The Help portion of the toolbar on most browsers will tell you how to prevent your computer from accepting new cookies, how to have the browser notify you when you receive a new cookie, or how to disable cookies altogether. Visitors to our Sites who disable cookies will be able to browse certain areas of the Sites, but some features may not be available to you.

Changes to This Privacy Policy

This Privacy Policy is current as of the Last Updated Date set forth above. We may update this Privacy Policy from time to time to reflect changes in our information processing practices. If we make any material changes to this Privacy Policy, we will notify you at the email address that we have on file for you in advance of the change becoming effective. We encourage you to periodically review this page for the latest information on our privacy practices.

COPPA Privacy Policy

3D Gradebook values the privacy of children and of all of its users. This COPPA Privacy Policy ("COPPA Policy") is designed to comply with the Children's Online Privacy Protection Act ("COPPA") and contains important information about how we collect, use, and disclose the personal information we collect from children under thirteen years old who use our website, https://3dgradebook.com (the "Site") and the services available through our Site (collectively, the "Services"). This COPPA Policy also explains how a parent or guardian (“parent” or “you”) can restrict the collection, use and/or disclosure of your Child’s (as defined below) information and how you can request deletion of your Child’s information.

The 3D Gradebook Services are a classroom tool and resource that teacher end users (“Teachers”) can use as part of their classroom activities to identify levels of student understanding around their instruction on a real-time basis. To use the Services, Teachers may collect personal information from their students, including children who are under 13 years old (“Students”). For the purposes of this Policy, "Child" or "Children" means a Student under 13 years old.

When a Teacher uses our Services in the classroom or an educational setting, such as to sign Students up for the Services, or to assign response activities to Students and track their progress, the Teacher is required to provide consent to the collection and use of personal information from and about Children as required under applicable laws, including but not limited to COPPA and Family Educational Rights and Privacy Act (“FERPA”). Teachers and the schools or other academic institutions with which the Teachers and the Teachers’ Students are affiliated (“Schools”) are also responsible for providing parents with notice about how personal information from their Child(ren) is collected and used by us.

Children's personal information will be handled only as described in this COPPA Policy. Any personal information we collect about other users (e.g., Students over 13 years old, Teachers, and parents) will be treated in accordance with the 3D Gradebook Privacy Policy ("Privacy Policy").

Who Will Collect Information About Children?

3D Gradebook operates the Site and Services and will collect Children’s personal information as described in this COPPA Policy. We can be contacted at:

3D Gradebook
PO Box 402
Orangeville, Utah 84537
(385) 429-2710
jeff@3dgradebook.com

What Information Do We Collect About Children?

How Information is Collected:

We may collect information about Children directly from Children and/or their Teachers, as well as automatically through a Child's use of our Site and/or Services. We will not require a Child to disclose more information than is reasonably necessary to use our Services. Further, as explained below, we will not collect a Child’s name, contact information, or other personal information directly unless a Teacher or School requests it. We provide Teachers and Schools with a notice regarding our privacy practices.

Information We Collect Directly:

3D Gradebook does not require Children to submit name, contact information, or other personal information to us to register for our Sites, Apps or Services. To log on to the Services, each Student is prompted to enter their email address (collected by the Teacher) and a unique and anonymous passcode that is controlled by the Teacher. Teachers may opt out of this student access portal if they choose.

We may collect a Child's name and other limited personal information directly from a Child's Teacher or School. Through our Services, Teachers can track their Students’ learning progress. In doing so, Teachers may require the Child’s personal information in order to track and archive evidence of learning. Teachers are responsible for ensuring that their collection and use of personal information from Children complies with applicable laws, including COPPA and FERPA. If you are a parent and you have questions about your Child's Teacher's use of our Services and any information collected, you should discuss your questions with your child's Teacher or School.

We collect information about Children's performance and activities on our Site and Services, including the assignments completed (along with achievement levels) and other evidence of learning. This information is made available to Teachers in personally identifiable form; we do not use this information in personally identifiable form for our own commercial purposes. If we analyze or use any activity data for our own commercial purposes, we will de-identify and/or aggregate such information.

Parents can tell us to stop collecting personal information from their Child(ren); however, in such cases the Child(ren) will not be able to use our Services, as they are intended to be controlled by a Teacher. If you direct us to stop collecting and using your Child's personal information, we must disable his or her use of our Services to ensure that no information is collected via the Teacher's use of 3D Gradebook as a classroom tool.

Information We Collect Automatically:

At this time, we do not collect any personal information automatically. In the future, that may change as we grow and do more analysis of analytics. When that time comes, we will change this policy to reflect those changes.

How We Use Children’s Information

We use the personal information that we collect from Children for the following general purposes: to provide our Services, to respond to customer service and technical support issues and requests, and to identify the Child as a student in our system.

As Requested by Teachers:

When a Teacher or School provides a Child’s name and other personal information, we use that personal information for the following additional purposes: to provide Children and Teachers with information and reports about a Child’s academic performance, and if requested, to facilitate creation of a Child’s access portal. We do not use or disclose this personal information for our own commercial purposes.

How We Share Children’s Information

We do not sell Children's personal information, and a Child may not make his or her personal information public through our services (though Teachers may choose to share a Child’s information with the Child’s classmates or with other Teachers). We will disclose the personal information that we collect from Children only as described in this COPPA Policy. We may disclose Children’s personal information as follows:

  • Parents, Teachers and Classmates: We will disclose Children’s personal information: (1) to each Child’s individual Teacher(s) and parent(s); and (2) as directed by the Child’s Teacher(s) or School. The Child’s Teacher(s) may share the Child’s scores, academic progress data or other academic information (“Academic Data”) with other Children in the Child’s class or school and with other Teachers. Parents may request information about the information we have collected from their Child(ren) by contacting us at jeff@3dgradebook.com.
  • Third Party Service Providers: We offer Teachers the opportunity to connect to Third Party Services who perform functions on our behalf and/or at the request of a school or district customer in order to: provide Teachers with the Services that we offer through our Site. These third party service providers are required not to use Children's Personal Data other than to provide the services requested by the Company. We will not disclose Children's Personal Data to third parties for any purposes not described in this COPPA Policy.
  • Business Transfers: If we are acquired by or merged with another company, if substantially all of our assets are transferred to another company, or as part of a bankruptcy proceeding, we may transfer the personal information we have collected from Children to the other company. We will notify all users via email and/or a prominent notice on our Site of any change in ownership or uses of the personal information we have collected, as well as any choices users may have regarding their personal information.
  • In Response to Legal Process: We may disclose personal information that we have collected from Children in order to comply with applicable law, a judicial proceeding, court order, or other legal process.
  • To Protect Us and Others: We may disclose personal information that we have collected from Children where we believe it is necessary to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the safety of any person, violations of our Terms of Service, our Privacy Policy or this COPPA Policy, or as evidence in litigation in which 3D Gradebook is involved.
  • No Disclosure to Third Party Companies for Marketing: As stated above, we will not disclose personal information that we have collected from Children to any third party company for the third party company’s own direct marketing purposes.
  • Disclosure to Other Third Parties Only With Consent: Beyond the disclosures described in this Privacy Policy, 3D Gradebook will not disclose your Personal Data to any other third party without a Teacher or School’s consent to do so.

Our Use of Cookies and Other Tracking Mechanisms

Cookies: We use cookies to track information about your use of our Site or Services. “Cookies” are alphanumeric identifiers that we transfer to your computer’s hard drive through your web browser for record-keeping purposes. We may use both session Cookies (which expire once you close your web browser) and persistent Cookies (which stay on your computer until you delete them). Some Cookies allow us to make it easier for you to navigate our Sites and Services, while others are used to enable a faster log-in process or to allow us to track your activities but only as those activities relate to your use of our Site and Services.

Third Party Analytics: We currently do not use any third party analytics. If and when we decide to use them, we will revise this policy to reflect that change.

Your Rights to Review, Delete, and Control Our Use of Children’s Personal Information

Parents and Teachers have a right to review the information we have collected about their Child(ren) and Students, respectively, and to delete it, and to tell us to stop using it. To exercise these rights, you may contact us at jeff@3dgradebook.com. You will be required to authenticate yourself as the Child's parent or Teacher to receive information about that Child. Please note that we cannot delete copies of information that a Child's Teacher has already collected and/or copied, and copies of information that you have deleted may remain viewable in cached and archived pages of the Site or for a period of time.

Additional Choices Regarding Children’s Personal Information

Disabling Cookies: Most web browsers automatically accept cookies, but if you prefer, you can edit your browser options to block them in the future. The Help portion of the toolbar on most browsers will tell you how to prevent your computer from accepting new cookies, how to have the browser notify you when you receive a new cookie, or how to disable cookies altogether. Visitors to our Sites who disable cookies will be able to browse certain areas of the Sites, but some features may not be available to you.

Changes to this COPPA Policy

This COPPA Policy is current as of the Last Updated date set forth above. We may change this COPPA Policy from time to time, so please be sure to check back periodically. If we make any changes to this COPPA Policy that materially affect our practices with regard to the personal information we have previously collected from a Child, we will provide you with notice in advance of such change becoming effective by emailing you at the address we have on file for you and by highlighting the change on our Site.